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Academic Affairs Coordinator, College of Pharmacy

Clovis, CA 19 hours ago Full-time Simply Apply Education Associate's Degree Skills Teaching Experience Writing Skills Microsoft Word BLS Certification Customer Service Benefits Dental Insurance Health Insurance Paid Time Off Vision Insurance Retirement Plan Act as a liaison between Administrators, Faculty, Staff and Students within the Office of Academic Affairs and the University as assigned; Assist in managing the calendar of the Executive Associate Dean or Department Chairs for the College of Pharmacy; Assist in managing databases, entering data, producing reports and charts; Coordinate the signing and distribution of various documents as requested; Arrange and coordinate room reservations, catering and other provisions for college meetings and events; Maintain files and records: fax, mail and photocopy documents as needed; Run local errands; Maintain confidentiality of records and information; Other duties as assigned. The Academic Affairs Coordinator supports the success of the Academic Affairs Office, assists faculty in academic matters such as course and classroom scheduling, manages proctoring of exams and performs a variety of relational coordination functions. The Academic Affairs Coordinator must be able to organize, plan out work, be capable of handling multiple assignments and prioritizing them in a constantly changing work environment. The Academic Affairs Coordinator is an office support generalist position that requires a high level of interface with campus constituencies, including but not limited to Deans, Chairs, Directors, Faculty and other Coordinators, Committees, Staff and Students. This position requires multitasking abilities, exceptional interpersonal/cross-cultural communication skills, the ability to complete tasks with accuracy, meet deadlines, and take the initiative with the ability to problem solve. Assign classrooms according to the course schedule at least 3 months prior to the start of each semester; Coordinate the publication of materials to the University website such as exam schedules and other documents related to the Office of Academic Affairs; Assist experiential staff as needed to ensure proper processing of forms and documentation of experiential requirements such as Basic Life Support and other needs; Assist faculty in the assessment of grading of student performance; Oversee grade input, Brightspace classrooms, supply ordering and inventory, management of classroom materials, and support of facility maintenance; Own administrative tasks to ensure smooth and efficient support in the Office of Academic Affairs; Provide administrative support to committees within the College of Pharmacy; Assist with the scheduling and coordination of exam proctoring, including ADA accommodation; Collaborate with campus constituencies on student development and participation in New Student Orientation, White Coat Ceremony and Commencement; Uses independent judgment to prioritize projects to ensure efficiency and department/office success; Provide technical support to the department/office and faculty regarding computers, classroom set up, printers and other office equipment as needed; Prepare typed reports, memorandums, and meeting minutes with a high level of accuracy and efficiency; Act as a liaison between Administrators, Faculty, Staff and Students within the Office of Academic Affairs and the University as assigned; Assist in managing the calendar of the Executive Associate Dean or Department Chairs for the College of Pharmacy; Assist in managing databases, entering data, producing reports and charts; Coordinate the signing and distribution of various documents as requested; Arrange and coordinate room reservations, catering and other provisions for college meetings and events; Maintain files and records: fax, mail and photocopy documents as needed; Run local errands; Maintain confidentiality of records and information; Other duties as assigned. Education Associate degree preferred Skills & Experience At least 2 years of experience in teaching or academic administration; Strong reading, writing, and editing skills and detail orientation; Pleasant presence in the office or classroom and on the phone; Ability to multi-task and meet deadlines; Keep track of multiple projects and ensure timely follow-up; self-motivated and able to work independently with minimal supervision; Ability to maintain confidentiality, exercise good judgement and act professionally, sensitively, and with a high level of discretion. Excellent communication and customer service skills including the ability to maintain good relations with the University community; Proficiency in Microsoft Office Suite: Word, Excel, Outlook and standard learning management systems; Ability to identify opportunities to improve academic systems and develop innovative solutions. Job Type: Full-time Benefits: Health insurance Dental insurance Vision insurance Retirement plan Paid time off This Job Is Ideal for Someone Who Is: Dependable -- more reliable than spontaneous People-oriented -- enjoys interacting with people and working on group projects Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction Detail-oriented -- would rather focus on the details of work than the bigger picture Achievement-oriented -- enjoys taking on challenges, even if they might fail Autonomous/Independent -- enjoys working with little direction Innovative -- prefers working in unconventional ways or on tasks that require creativity High stress tolerance -- thrives in a high-pressure environment This Company Describes Its Culture as: Detail-oriented -- quality and precision-focused Innovative -- innovative and risk-taking Outcome-oriented -- results-focused with strong performance culture Stable -- traditional, stable, strong processes Team-oriented -- cooperative and collaborative Act as a liaison between Administrators, Faculty, Staff and Students within the Office of Academic Affairs and the University as assigned; Assist in managing the calendar of the Executive Associate Dean or Department Chairs for the College of Pharmacy; Assist in managing databases, entering data, producing reports and charts; Coordinate the signing and distribution of various documents as requested; Arrange and coordinate room reservations, catering and other provisions for college meetings and events; Maintain files and records: fax, mail and photocopy documents as needed; Run local errands; Maintain confidentiality of records and information; Other duties as assigned. The Academic Affairs Coordinator supports the success of the Academic Affairs Office, assists faculty in academic matters such as course and classroom scheduling, manages proctoring of exams and performs a variety of relational coordination functions. The Academic Affairs Coordinator must be able to organize, plan out work, be capable of handling multiple assignments and prioritizing them in a constantly changing work environment. The Academic Affairs Coordinator is an office support generalist position that requires a high level of interface with campus constituencies, including but not limited to Deans, Chairs, Directors, Faculty and other Coordinators, Committees, Staff and Students. This position requires multitasking abilities, exceptional interpersonal/cross-cultural communication skills, the ability to complete tasks with accuracy, meet deadlines, and take the initiative with the ability to problem solve. Assign classrooms according to the course schedule at least 3 months prior to the start of each semester; Coordinate the publication of materials to the University website such as exam schedules and other documents related to the Office of Academic Affairs; Assist experiential staff as needed to ensure proper processing of forms and documentation of experiential requirements such as Basic Life Support and other needs; Assist faculty in the assessment of grading of student performance; Oversee grade input, Brightspace classrooms, supply ordering and inventory, management of classroom materials, and support of facility maintenance; Own administrative tasks to ensure smooth and efficient support in the Office of Academic Affairs; Provide administrative support to committees within the College of Pharmacy; Assist with the scheduling and coordination of exam proctoring, including ADA accommodation; Collaborate with campus constituencies on student development and participation in New Student Orientation, White Coat Ceremony and Commencement; Uses independent judgment to prioritize projects to ensure efficiency and department/office success; Provide technical support to the department/office and faculty regarding computers, classroom set up, printers and other office equipment as needed; Prepare typed reports, memorandums, and meeting minutes with a high level of accuracy and efficiency; Act as a liaison between Administrators, Faculty, Staff and Students within the Office of Academic Affairs and the University as assigned; Assist in managing the calendar of the Executive Associate Dean or Department Chairs for the College of Pharmacy; Assist in managing databases, entering data, producing reports and charts; Coordinate the signing and distribution of various documents as requested; Arrange and coordinate room reservations, catering and other provisions for college meetings and events; Maintain files and records: fax, mail and photocopy documents as needed; Run local errands; Maintain confidentiality of records and information; Other duties as assigned. Education Associate degree preferred Skills & Experience At least 2 years of experience in teaching or academic administration; Strong reading, writing, and editing skills and detail orientation; Pleasant presence in the office or classroom and on the phone; Ability to multi-task and meet deadlines; Keep track of multiple projects and ensure timely follow-up; self-motivated and able to work independently with minimal supervision; Ability to maintain confidentiality, exercise good judgement and act professionally, sensitively, and with a high level of discretion. Excellent communication and customer service skills including the ability to maintain good relations with the University community; Proficiency in Microsoft Office Suite: Word, Excel, Outlook and standard learning management systems; Ability to identify opportunities to improve academic systems and develop innovative solutions. Job Type: Full-time Benefits: Health insurance Dental insurance Vision insurance Retirement plan Paid time off This Job Is Ideal for Someone Who Is: Dependable -- more reliable than spontaneous People-oriented -- enjoys interacting with people and working on group projects Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction Detail-oriented -- would rather focus on the details of work than the bigger picture Achievement-oriented -- enjoys taking on challenges, even if they might fail Autonomous/Independent -- enjoys working with little direction Innovative -- prefers working in unconventional ways or on tasks that require creativity High stress tolerance -- thrives in a high-pressure environment This Company Describes Its Culture as: Detail-oriented -- quality and precision-focused Innovative -- innovative and risk-taking Outcome-oriented -- results-focused with strong performance culture Stable -- traditional, stable, strong processes Team-oriented -- cooperative and collaborative Simply Apply

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