Facilities Manager

The Facilities Manager will be the single point of contact responsible for facilities management, assisting the Regional Manager and the Corporate Real Estate team with the delivery of quality facility management services. This role will coordinate and manage tenant requirements and service delivery to ensure satisfaction. Client Relationships Proactively develop and manage client relationships, ensuring that expected service levels are achieved. Comply with all requirements of the client contract and meet or exceed Key Performance Indicators. Deliver an exceptional quality of service to the client, as reflected by client feedback. Service Delivery Manage the site/s in accordance with all agreed policies, procedures and contract scope. Assist with the development and implementation of the annual management plan for the building/s. Identify opportunities for improved operation to drive efficiencies (process and cost) and make recommendations to the area manager for consideration. Responsible for mechanical, electrical, plumbing, carpentry, critical systems, HVAC, generator and others defined within the portfolio of respective sites. Ensure compliance with all health and safety, environment and risk management policies and procedures that relate to the site/s. Manage repairs and maintenance, minor works and other requests, tracking to completion. Support the move team during building moves, adds, and changes by attending site as required and acting as the building key point of contact/escalation. Manage vendor performance ensuring services are delivered in accordance with the contract and to agreed standards. Document and escalate instances of poor performance. Coordinate internally with other teams which may include fitness, food services, massage, transportation, security and capital projects. Lead projects for small scale construction activities. Support the sourcing SME and area managers through the vendor contract procurement process. Deliver portfolio management reports as required under the agreement with the client, and as requested. Finance Management / Cost Control / Profitability Achieve or exceed financial targets and ensure effective, efficient and economic operation of assigned responsibilities. Ensure that operational expenditure for the site/s is managed within agreed budgets and identify efficiencies where possible. Manage the annual budgeting and quarterly forecasting processes for the site/s under your management. Prepare current financial year budget spend reports (actual vs. budget, variance etc.). Manage payments to vendors where applicable, using available systems, complying with all relevant policies and procedures. Help to develop and approve the annual capital plan for each building, interfacing closely with the client representative Ensure compliance within delegated financial and contractual authorities. Leadership/Staff Management Lead, manage, develop and supervise a professional friendly, creative, energetic, and detail oriented team in the delivery of service excellence Provide excellent onboarding, training, and team building Actively support an environment of teamwork, cooperation, performance excellence and personal success Participate in the individual performance management program and personal development planning for members of the team Align with facilities leadership team as a manager and act in a manager capacity at the site/s Act as an ambassador for JLL, adopting and maintaining the firm's core values of Teamwork, Ethics and Excellence Qualifications Bachelor's Degree or Diploma in Facility, Property or Operations Management is desirable. Minimum 5 years' experience in facilities, property management or related field. At least five years of supervisory experience in a facilities management- related field, including client service, conference services, vendor contracts and/or related services. Proficiency in a range of information technology tools and platforms. Excellence in communication skills. Strong analytical, organizational and presentation skills. Knowledge of local health and safety requirements (Fire Safety Manager Accreditation an advantage). #LI JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .
Salary Range: NA
Minimum Qualification
5 - 7 years

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